文件归档是指对文件、资料等信息进行整理、存储和保存的过程。归档的目的是为了长久保存文件，以便未来查阅和使用。归档通常需要按照特定的标准和规则进行操作，以确保文件的完整性和可追溯性。文件归档广泛应用于各类组织和机构，包括政府、企业、教育和医疗等领域。
Archive - A collection of historical documents or records.
Example: The company keeps an archive of old contracts. (公司保存了旧合同的档案。)
File - A collection of documents, often in digital form, organized for storage.
Example: Please file these papers for future reference. (请把这些文件归档，以便日后查阅。)
Catalog - A complete list of items, often used for organizing files or records.
Example: The library catalog is regularly updated. (图书馆的目录会定期更新。)
Document - A written or digital record that provides information or evidence.
Example: The document was signed by the CEO. (该文件由CEO签署。)
Record - A written account of something that is stored for future use.
Example: You must keep accurate records of all transactions. (你必须保存所有交易的准确记录。)
Storage - The action or method of storing files or documents.
Example: We need more space for digital storage. (我们需要更多的空间来存储文件。)
Preservation - The process of maintaining the integrity and condition of documents.
Example: Preservation of ancient manuscripts is crucial. (古代手稿的保存至关重要。)
Index - A list or guide to help locate documents or records quickly.
Example: The index helped me find the specific file I needed. (索引帮助我找到了需要的文件。)
Retrieve - To locate and bring back a file or document from storage.
Example: You can retrieve the document by searching the archive. (你可以通过搜索档案来检索文件。)
Database - A structured collection of data or records stored electronically.
Example: All the files are stored in a secure database. (所有文件都存储在一个安全的数据库中。)
Backup - A copy of data or files made for recovery purposes.
Example: Always make a backup of important documents. (请始终备份重要的文件。)
Confidential - Information that is meant to be kept secret or private.
Example: This document contains confidential information. (该文件包含机密信息。)
Access - The ability to reach or retrieve files or documents.
Example: You need special permissions to access these records. (你需要特别权限才能访问这些记录。)
Digital Archive - A collection of digital files or documents stored electronically.
Example: The digital archive allows easy access to old records. (数字档案使得访问旧记录变得更加方便。)
Organize - To arrange files or documents systematically.
Example: She spent the day organizing the files into categories. (她花了一整天把文件按类别整理。)
Compliance - Adhering to rules or regulations related to file storage or archiving.
Example: The company ensures compliance with data storage regulations. (公司确保遵守数据存储的规定。)
Retention - The act of keeping or storing documents for a certain period of time.
Example: The policy requires the retention of records for five years. (该政策要求保存记录五年。)
Sorting - The process of arranging documents or files by categories or dates.
Example: Sorting the files by date helps us find them faster. (按日期对文件进行分类有助于我们更快地找到它们。)
Audit - A systematic review of files or documents to ensure accuracy or compliance.
Example: The audit revealed some missing files. (审计发现了一些缺失的文件。)
File Cabinet - A piece of furniture used to store paper files or records.
Example: The file cabinet is locked for security reasons. (为了安全起见，文件柜是锁上的。)
File archiving is the process of storing and preserving important documents for future use. It is an essential practice in both business and personal contexts to ensure that important information is not lost over time. By organizing files systematically and ensuring their protection, archiving helps individuals and organizations maintain a reliable record of past activities, decisions, and legal obligations. The archived documents can be accessed at any time when needed, which saves time and effort in locating important records. Proper archiving systems involve categorizing documents, labeling files clearly, and ensuring that the files are stored in a safe, organized manner. With the advent of digital technology, electronic archiving has become increasingly popular, allowing businesses and individuals to store vast amounts of information in a secure and easily accessible manner. Overall, file archiving is crucial for the smooth operation of any organization and helps maintain a history of valuable information.
文件归档
文件归档是将重要文件存储并保存以备将来使用的过程。这在商业和个人环境中都是一项必要的实践，可以确保重要信息不会随着时间的推移而丢失。通过系统地整理文件并确保其安全，归档帮助个人和组织保持过去活动、决策和法律义务的可靠记录。归档的文件可以在需要时随时访问，这节省了查找重要记录的时间和精力。正确的归档系统包括对文件进行分类、清晰地标记文件，并确保文件以安全、有序的方式存储。随着数字技术的出现，电子归档变得越来越受欢迎，它使得企业和个人能够以安全且易于访问的方式存储大量信息。总体来说，文件归档对于任何组织的顺利运作至关重要，并有助于维护宝贵信息的历史记录。
❶ 请帮我把所有文件归档好吗？Could you please file all the documents for me?
同类表达 Please put the document in the file cabinet. 请将这份文件放在档案柜里。
对话 A: Could you please file all the documents for me? 请帮我把所有文件归档好吗？
B: No problem. 没问题。
❷ 我想将这些文档按照日期顺序归档。I'd like to file the documents according to dates.
同类表达 Please file the documents in both ways. 请将文件按照两种方式归档。
❸ 所有的文档都是按照字母顺序排列的。All files are arranged alphabetically.
同类表达 All documents are arranged according to dates. 所有的文件都是按照日期顺序归档的。
All files are arranged chronologically. 所有的文件都是按照时间顺序排列的。
❹ 我要的档案你找到了吗？Have you found the files I need?
同类表达 Fetch me those files right now. 马上把那些档案拿给我。
这样回答 I'm sorry that I couldn't find the files. 抱歉，我没找到档案。
❺ 遗失任何文件我们都承担不起。We can't afford to lose any documents.
同类表达 You'd better check it again. 你最好再核实一遍。
❻ 所有的文件都得分类。All documents need sorting out.
同类表达 One-customer-one-file is the basic principle in the management of files. 按照客户分类是档案管理的基本原则。
❼ 来往的信函都保存在那个文件夹里了。Outgoing and incoming correspondence is kept in that file.
同类表达 Which folder should I file this in? 我应该把这份文件存在哪个文件夹里？
❽ 请更新这些文档。Please update these files.
对话 A: Please update these files. 请更新这些文档。
B: Got it. 明白。
❾ 我肯定那份文件存档了。I'm sure that document was filed.
同类表达 I plan to clean out all the old files next week. 我打算下周把所有的旧文档都清理一下。
对话 A: I couldn't find that document. 我找不到那份文件了。
B: I'm sure that document was filed. 我肯定那份文件存档了。
❿ 我们必须为全体员工订立一份归档程序须知。We have to issue a list of instructions on filing routine for all the staff.
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